Planning Corporate Volunteer Activities: Two Common Misconceptions


When it comes to planning and executing effective volunteer activities, there are many misconceptions. A great outline of just a few of the barriers-to-entry was compiled by, of all people, a data solutions company, Greenstone. 

What if you’re past that stage? Management has already given the project a green-light. Now what? In talking to many corporate HR teams as well as meeting and event planners, once you have organizational buy-in to act on an impactful volunteer program, there is a real chance that efforts stall along the way, and never really get off the ground. Or even worse, you struggle through, and put together an inefficient program; which can have a negative impact on employees, conference attendees, and future volunteering. Here’s why. 

Misconception #1:  It’s Easy.

I get a lot of calls from potential clients who are making their first foray into adding in an effective volunteer program to their meeting, event, conference, or corporate service day.  Usually, they are looking for a good idea, or a good nonprofit to work with. Something that has a wow factor that will make them and their bosses look good and feel good. Yet, when sifting through all the details of what goes into such an event, especially when you’re doing this “in addition” to your day job, the details can get overwhelming. Every point, from timing to logistics, budget to procurement, program management to ROI measurement takes more time, more energy and most importantly, more persistence than people expect. 

If you’re going to DIY the program, be prepared to get in it for the long haul. Make sure you’re working backwards from the desired end-result and be prepared for many hurdles along the way.  One that many find surprising is that the nonprofit employees and volunteers wear many different hats, and your program may not be at the  top of their list.  Additionally, a few internal hurdles that constantly pop-up are:

  • Understanding and communicating the logistics and costs
  • Improper staffing of the program management team 
  • Adequate time to complete the project is necessary to make sure that you produce an effective event. Too little time, and the nonprofit might be left with a half-finished project, and too much time might leave eager volunteers standing around

Misconception #2:  It’s Too Hard.

Despite the truth that it is hard work to develop an effective employee volunteer program, the benefits of a well-run program will make it worthwhile. When employees participate in such a program:

  • They stay at their companies longer due to increased camraderie* 
  • They live happier and healthier lives, making them more productive* 
  • They become advocates for the organization and its mission  

(*United Health Group Study: Doing Good is Good for You)

So, we'd urge you not consider it a hardship, but rather an investment. Any time you invest in your company, you should weigh the short-term and long-term benefits against the costs including time, energy, and money. Hard work typically pays off. In the case of volunteer programs, that's a fact. 

Another Solution: 
In order to alleviate the cost and stress created via these two common misconceptions, there's  Give2Get. Having over 20 years of experience designing and implementing effective and impactful volunteer-based initiatives, we work with meeting planners, corporate HR teams, and nonprofit partners to execute creative and turnkey solutions.

Our programs are designed around our clients' goals, be they for employees, attendees, or customers. We have no appetite for inefficient work, and always leave our nonprofit partners 100% satisfied. We guarantee that your employees or meeting/event attendees will have a great time, too. Now, let's get to work...